Livestock feed approval or registration: Amending and renewing

Amending a company profile

Update your company's general information

If you applied online through My CFIA, you can make updates to your company's general information at any time via My CFIA.

If you applied by mail, you can make updates to your company's general information by sending new documents to the CFIA's Pre-Market Application Submissions Office (PASO).

If you received a renewal package, you can make updates to your company's general information on the "Company Information Sheet". Refer to Chapter 1 section 1.6 for more information about the requirements to update your company's general information.

Changes to signing authority or resident Canadian agent

In general, fees don't apply for changes to the signing authority list and/or Canadian agents. If these changes result in a change to the information that appears on your registered label, fees will apply.

For applicants using My CFIA, it is your responsibility to keep your profile up to date.

If you applied by mail, you must notify the CFIA if there are any changes to the signing authority list or Canadian agent. For more information, refer to Chapter 1 section 1.2.3.

Transfer of a registration

You can transfer a registration from 1 registrant to another. You must send this type of amendment package in 1 complete submission.

Refer to Chapter 1 section 1.5.6 for more information about the requirements for this type of amendment.

Amending a registration

Registrants wishing to make a change to a registration at any time must apply for an "amendment to registration" before the manufacture, sale, or import of their livestock feed into Canada.

There are 3 types of amendments:

• administrative changes
• significant changes
• other changes

Administrative changes

Administrative changes are 1 or more of the changes listed below by feed type:

• For all registrations:
  • a company name change
  • a change of company address
  • a registration transfer
  • changing to a multi-lingual label (refer to Chapter 4 section 4.11)
• For single ingredient feed listed in Schedule IV or V Part I of the Feeds Regulations:
  • a change to the names of antioxidant(s)/preservatives or processing aids as permitted in the ingredient definition listed in Schedule IV when used in the manufacturing of the Single Ingredient Feed (SIF)
  • changes to the directions for use that are within the use rate and species approved in the ingredient definition
• For mixed feed:
  • a change in the guaranteed level of a revised nutrient that is listed in Table 4 of Schedule I for the species of livestock for which the feed is intended and both the former and revised guaranteed levels are within limits set out in that Table for that nutrient
  • ingredients that are updated in the list of ingredients which is voluntarily added to the label and as such, not mandatory for the type of product
• For private labels:
  • the information on the label must be updated to be the same as the parent registered livestock feed

Significant changes

Significant changes are 1 or more of the changes listed below by feed type:

• For single ingredient feed listed in Part I or II and private labels:
  • a change to the brand name
• For mixed feed:
  • a change to the brand name
  • minor changes to the name of the feed
  • any change in the type or level of medicating ingredient in the feed

Other changes

Other changes are any change (for example, formulation, new species, etc.) other than those listed above. The fee codes are the same as for a registration.

Submitting your amendments

For applicants using My CFIA, you can submit your changes using the online application in My CFIA.

You must indicate all your changes with the applicable fee codes in the appropriate box on the online application. The CFIA will confirm which fee codes apply once the application is accepted to be logged in the queue for evaluation.

For applicants submitting their changes by mail, you can submit your changes using form CFIA/ACIA 5933 – Application for Feed Approval or Registration under the Feeds Act and Feeds Regulations. To determine which type of amendment applies, you must fill in sections 5 and 6 of the application form.

You can determine your applicable fees by referring to the table above section 13 of the application form which indicates all the payment codes with the applicable fees based on your answers in the form.

Renewing a registration

Renewal requirements

If your registrations are due to expire by March 31 of a given year, you are responsible for submitting your registration renewal application before the specified expiry date.

As a courtesy, the CFIA will provide you with information concerning your products that are due for renewal.

If your registration was previously submitted via My CFIA, you'll receive a renewal notice for each product that requires renewal through My CFIA.

If you submit your application by mail, you'll receive:

• a "registration summary" listing your registered products that require renewal
• instructions to apply online or for completing form CFIA/ACIA 5933 – Application for Feed Approval or Registration under the Feeds Act and Feeds Regulations

If you don't need to make any changes to the registration you must complete section 5 – A3 of the application form. This section of the form will ask you to confirm the appropriate statement that applies to your livestock feed.

If your registration has specific requirements for renewal, the CFIA will let you know what added information you'll need to submit at the time of renewal.

The CFIA may return incomplete renewal packages to the registrant, without processing. This could result in the registration expiring.

Removing temporary status of registrations

Temporary registrations are granted for a specified period of time. Your approval letter will:

• note the expiry date of your registration, and,
• outline the efficacy data you must send to the CFIA to remove the temporary status of your registration

You must submit a new application with the requested data before the expiry date of the registration. The category 2 or 3 registration fee will apply.

The temporary status of the registration is removed only when the efficacy data outlined in the approval letter has been received, evaluated and found to be acceptable by the CFIA.

Renewal evaluation process

The process for evaluating an application for renewal varies depending on whether the applicant needs to make changes to the registration or not, or if the registration is targeted by the CFIA for additional data review.

For a registration renewal with a change, the evaluation process is the same as a new registration. The CFIA has implemented a process to streamline renewals with no changes.