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Annex H - Verification checklist - Beef products

Establishment number:

Date of review:

Name of management representative:

Signature of management representative:

Name of VIC/IIC

Signature of VIC/IIC

Name of RVO/FPS

Signature of RVO/FPS

Assessment decision and comments

Overall assessment

Remarks:

Follow-up required:

Items from Section 1 to Section 3 requiring follow-up or corrective action shall be the responsibility of the operator. The veterinarian/inspector-in-charge (VIC/IIC) is responsible for verifying the follow-up or corrective actions are complete and effective. Where compliance with Japanese requirements cannot be verified, certification of the establishment/product for export to Japan, as applicable will not be provided. Where an operator of an approved establishment is unable to meet applicable requirements or correct deviations, the VIC/IIC should recommend to the Area Export Specialist that the establishment be removed from the eligibility list for export to Japan.

Items from Section 4 requiring follow-up or corrective action shall be the responsibility of the VIC/IIC. The Regional Veterinary Officer (RVO)/ Food Processing Supervisor (FPS), as applicable, is responsible for verifying that the follow-up or corrective actions are complete and effective.

Items requiring follow-up:

Introduction

This checklist is used to review the minimum standards that a beef slaughter/processing establishment must meet when producing beef and beef products eligible for export to Japan. The findings/deviations identified and recorded in Sections 1, 2, and 3 of Annex H must be documented using the CVS task(s) applicable to additional Canadian Food Inspection Agency (CFIA) supervisory export activities.

Operators of establishments eligible to export beef products to Japan are required to develop and implement written procedures to ensure that:

  1. only beef derived from cattle born and raised in Canada, or imported from the United States for direct slaughter or to be raised in Canada, are prepared for export to Japan (in case cattle are imported from another country, the Area Operation Specialist should be contacted to determine their eligibility before authorizing slaughter)
  2. all ineligible tissues are removed from these cattle in a hygienic manner to prevent cross contamination and commingling with meat products that may be exported to Japan
  3. the carcasses and meat products derived from these cattle are easily distinguished from other carcasses and beef products from the point at which the age is determined until the products are packaged and appropriately labelled, or the carcass is removed from the establishment
  4. all ineligible tissues are excluded from the production of processed meat products that may be exported to Japan

The following tissues are ineligible for export to Japan:

To comply with the current import conditions of Japan, it is understood the Canadian domestic requirements under the following provisions are met, except where they differ from those required by Japan:

Additionally, the operator must meet all other requirements stated in the Export requirements library section on Japan (see Japan – Export requirements for meat and poultry products).

Section 1: Establishment information
Number Activity Response
1.1

Activities for which approval is required:

  • Slaughter
  • Cutting/boning
  • Other processing; specify space
  • Other; specify space

Box Yes

Box No

1.2

a) Establishment is receiving meat for processing?
If yes, list type of products received (including imported meat): space

b) If meat products are received (for example: imports from Argentina, Brazil and Uruguay), control program is in place to ensure that the products are not originating from a non-eligible source (see Japan section Annex D).

List suppliers: space

Box Yes

Box No

1.3 Beef and beef products eligible for export to Japan are derived from animals born and raised in Canada, or legally imported from a country eligible to export to Japan (United States is an eligible country).

Box Yes

Box No

1.4 The operator maintains inventory/records of all imported cloven-hoofed animals: country of origin or zone (as applicable); species; quantity; date of entry. The records must be kept for at least two years at the facility.

Box Yes

Box No

Box NA

1.5 The operator meets the requirements of Imported meat products (see Japan) if the operator imports meat and meat products that are eligible for export to Japan.

Box Yes

Box No

Box NA

1.6 The operator maintains records of all imported products derived from cloven-hoofed animals, as applicable: country of origin or zone (as applicable); species; quantity; date of entry, processing, and shipping. The records must be kept for at least two years at the facility.

Box Yes

Box No

Box NA

1.7

List all beef products that are produced by the establishment and are eligible for export to Japan, that is to say, for which applicable auditable procedures are in place:

  • Boneless
  • Bone in
  • By-products, specify: space
  • Processed products, specify: space
Comments:
Section 2: Documentation review
Number Activity Response
2.1 The operator has developed, implemented and maintained written procedures to ensure all beef products identified as eligible for export to Japan meet all Japanese requirements.

Box Yes

Box No

2.1.2

Indicate with a check mark that each of the following elements are present for the written procedures:

To be auditable, the program must include these elements.

Box Specified limits

Box Monitoring

Box Deviation procedures

Box Verification

Box Records

2.2 When imported beef products are to be used in production intended for export to Japan, the operator has developed a written program to meet requirements found in Imported meat products (see Japan).

Box Yes

Box No

Box NA

2.2.1 Written procedures identify the determination of the age of cattle by a method acceptable to the CFIA.

Box Yes

Box No

Box NA

2.2.2 Written procedures identify from the point where age is determined, distinguishing cattle determined to be 30 months of age or over and/or the carcasses, offal and other parts of carcasses derived from such cattle.

Box Yes

Box No

2.2.3 Written procedures identify the application of a mark or device to clearly identify the carcass sides of animals 30 months and over.

Box Yes

Box No

Box NA

2.2.4 Written procedures identify the hygienic removal of the tonsils

Box Yes

Box No

Box NA

2.2.5 Written procedures identify the hygienic removal of the distal ileum during dressing.

Box Yes

Box No

Box NA

2.2.6 Written procedures identify how eligible beef and beef products are segregated by time or by space from other ineligible beef and beef products at all times.

Box Yes

Box No

2.2.7 Written procedures identify how eligible carcasses are cut and deboned in distinct lots. Any product with the potential to be exported to Japan is derived from UTM carcasses.

Box Yes

Box No

Box NA

2.2.8 Written procedures identify how boxes containing eligible meat or offal are labelled/marked in a manner that will easily distinguish them from boxes containing ineligible meat or offal derived from other cattle.

Box Yes

Box No

Comments:
Section 3: On-site audit – Auditor observes that the following programs are implemented and appear effective
Number Activity Response
3.1 Determination of the age of cattle by a method acceptable to the CFIA (item covered by CVS tasks).

Box Yes

Box No

Box NA

3.2 From the point where age is determined, distinguishing cattle determined to be 30 months of age or over and/or the carcasses, offal and other parts of carcasses derived from such cattle (item covered by CVS tasks).

Box Yes

Box No

3.3 Application of a mark or device to clearly identify the carcass sides of animals 30 months and over (item covered by CVS tasks).

Box Yes

Box No

Box NA

3.4 Hygienic removal of the tonsils (item covered by CVS tasks).

Box Yes

Box No

Box NA

3.5 Hygienic removal of the distal ileum during dressing (item covered by CVS tasks).

Box Yes

Box No

Box NA

3.6 Eligible beef and beef products are segregated by time or by space from other ineligible beef and beef products at all times.

Box Yes

Box No

3.7 Eligible carcasses are cut and deboned in distinct lots. Any product with the potential to be exported to Japan is derived from UTM carcasses (item covered by CVS tasks).

Box Yes

Box No

Box NA

3.8 Distinguishing boxes containing eligible beef and beef products are labelled/marked in a manner that will easily distinguish them from boxes containing ineligible meat or offal derived from other cattle.

Box Yes

Box No

3.9 When imported beef is used in the production of products intended for export to Japan, only eligible imported beef is used.

Box Yes

Box No

Box NA

Comments:
Section 4: CFIA
Number Activity Response
4.1 The written procedures developed by the operator are reviewed and accepted by the VIC/IIC.

Box Yes

Box No

4.2 As applicable, CFIA inspection staff in establishments verify the accuracy and/or effectiveness of operator implementation of the following requirements.
4.2.1 Determination of age.

Box Yes

Box No

Box NA

4.2.2 Identification of eligible beef and beef products, for example, labelling/marking used to distinguish between eligible and non-eligible beef and beef products.

Box Yes

Box No

4.2.3 Removal of ineligible tissues and related hygienic procedures.

Box Yes

Box No

Box NA

4.3 In the case of animals imported for immediate slaughter, a copy of the import certificate is kept on file for two years.

The operator maintains records (country of origin, species and quantities) of all imported cloven-hoofed animals. The records must be kept for at least two years at the facility.

Box Yes

Box No

Box NA

4.4 If the operator is using imported meat and meat products for production intended for export to Japan, CFIA inspectors need to verify that the control program in place meets Japanese requirements.
4.4.1

That the beef products do not originate from a non-eligible source.

The operator maintains records (country of origin, species, quantities and date of handling) of all meat derived from cloven-hoofed animals received. The records must be kept for at least two years at the facility.

Box Yes

Box No

4.4.2 Imported products used in the production intended for export to Japan is certified by the country of origin as meeting Japanese found in Imported meat products (see Japan).

Box Yes

Box No

Comments:
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