D- 96-07: Import Requirements for Screenings and Grain and Seed for Cleaning
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Effective Date: August 14, 2013
This directive specifies the Canadian import requirements for:
- screenings destined to be pelletized or milled for animal feed;
- seed or grain of cereals, pulses, oilseeds and other field crops for cleaning; and
- seed or grain for cleaning prior to further processing or other end uses.
This directive has been revised to update the review date, as well as minor administrative changes. The content of this directive has not changed.
Table of Contents
- Amendment Record
- Definitions, Abbreviations and Acronyms
- 1.0 General Requirements
- 2.0 Specific Requirements
- 3.0 Appendix
- Appendix 1: Application to handle or import screenings resulting from the cleaning of seed or grain of foreign origin
This directive will be updated as required. For further information or clarification, please contact the Canadian Food Inspection Agency (CFIA).
Chief Plant Health Officer
Amendments of this directive will be dated and distributed as outlined in the distribution below.
- Directive mail list (Regions, PHRA, USDA)
- Provincial Governments, Industry (determined by Author)
- National Industry Organizations (determined by Author)
Screenings are the materials sieved out in the cleaning of cereals, pulses, oilseeds and other field crops (e.g. pasture legumes, buckwheat, etc.) They are defined as separable foreign materials such as weed seeds, other grains, straw, chaff, hulls, etc., removed from grain or seed during the cleaning process. They have economic value as feed for livestock, bedding, compost, and as absorbents for moisture and oil spills.
There has been a growing demand for importing screenings from the United States (U.S.) and an increasing number of requests for importing grain and seed from the U.S. that will be cleaned in Canada.
The cleaning of grain and seed produces large amounts of screenings. Screenings contain varying proportions of grain (of mixed composition and of whole, broken, unfilled, and immature seed) and plant debris. Screenings and unclean grain and seed also contain significant weed seeds, other pest and contaminants, such as soil.
Screenings and grain and seed for cleaning have the potential to introduce unwanted pests, especially noxious weeds, into Canada. In 1995, the Canadian Grain Commission (CGC) ceased issuing end use certificates for screenings and like materials. Until then, the CGC's end use certificate provided control of the movement, handling and use of imported screenings. Import requirements for screenings and grain and seed imported for cleaning are needed to prevent the introduction and spread within Canada of regulated pests.
This directive is intended for the use of Canadian Food Inspection Agency (CFIA) inspection staff and the Canada Border Services Agency (CBSA) to prevent the introduction and spread of regulated pests into Canada. It is also a guide to Canadian import requirements for use by importers, shippers, customs brokers and others involved in the import of screenings and/or grain and seed for cleaning in Canada.
- List of Pests Regulated by Canada
- Plant and Plant Products Import Primer
- Importers are also advised to consult the Automated Import Reference System (AIRS)
- International Plant Protection Convention
- Canada Border Services Agency (CBSA) Harmonized System Compliance
- D-95-28: Plant Protection Import and Domestic Movement Requirements for Corn, Zea mays
- D-96-03: Plant Protection Import Requirements for Hemp, Cannabis sativa
- D-96-08: Import and Domestic Movement Requirements, Sorghum spp.
- D-97-04: Application, procedures, issuance and use of a Permit to Import under the Plant Protection Act
- D-99-01: Barley, Oat, Rye, Triticale and Wheat - Phytosanitary Requirements on Import, Transshipped, In-Transit and Domestic Movement
- D-01-06: Canadian Phytosanitary Policy for the Notification of Non-compliance and Emergency Action
- All other directives relating to phytosanitary requirements for field crop commodities may be found at: Plant Protection Policy Directives - Grains and Field Crops
This directive supersedes D-96-07 (4th Revision)
Definitions, Abbreviations and Acronyms
Definitions for terms used in the present document can be found in the Plant Health Glossary of Terms.
1.0 General Requirements
1.1 Legislative Authority
The legislative documents listed below are available at the Department of Justice Canada Website:
- Agriculture and Agri-Food Administrative Monetary Penalties Act, (S.C. 1995, c. 40)
- Canadian Food Inspection Agency Act, (S.C. 1997, c. 6)
- Plant Protection Act, S.C. 1990, c. 22
- Plant Protection Regulations, SOR/95-212
- Canadian Food Inspection Agency Fees Notice, Canada Gazette, Part 1 (as amended from time to time)
The CFIA is charging fees in accordance with the Canadian Food Inspection Agency Fees Notice. For information regarding fees associated with imported product, please contact the Import Service Centre (ISC). Anyone requiring other information regarding fees may contact any local CFIA office or visit our Fees Notice Web Site.
1.3 Regulated Pests
- Cuscuta spp., dodder
- Eriochloa villosa, woolly cupgrass
- Orobanche spp., broomrape
- Striga spp., witchweed
- Tilletia indica Mitra, Karnal bunt
- Tilletia controversa Kühn, dwarf bunt
- Trogoderma granarium Everts, khapra beetle
- Urocystis agropyri (Preuss) Shroeter, wheat flag smut or flag smut of wheat
- Soil borne quarantine pests
More pests may be added to the list as Pest Risk Analyses are completed.
In addition to the pests listed above, which could be associated with the regulated commodities, consignments must be free from the other pests on the List of Pests Regulated by Canada.
1.4 Regulated Commodities
Non-processed screenings; grain and seed of cereals, pulses, oilseeds and other field crops imported for cleaning in Canada.
1.5 Commodities Exempt
- Pellets (small, rounded masses of substance that have been tightly compressed and extruded using steam, heat and pressure, or a combination of these).
- Shipments of seed and grain regulated under section 1.4 from approved origins that are accompanied by a Phytosanitary Certificate.
1.6 Regulated Areas
2.0 Specific Requirements
2.1 Import Requirements
Commodity specific requirements as outlined in Grains and Oilseeds policy directives must be met by imported seed or grain to Canada first and thereafter may be imported for cleaning or further processing under this directive.
2.1.1 From the continental U.S.
Import Permit supported by Application to handle or import screenings resulting from the cleaning of seed or grain of foreign origin (Appendix 1).
A Permit to Import issued under section 43 of the Plant Protection Regulations is required for:
- all loose non-processed (unpelletized or unmilled) screenings
- all shipments of grain and seed of cereals, pulses, oilseeds and other field crops imported for cleaning in Canada.
Importers must also complete the form entitled Application to handle or import screenings resulting from the cleaning of seed or grain of foreign origin, submit it to the local CFIA office for verification of compliance and approval and attach it to the application for a Permit to Import.
The following are conditions of entry for non-processed screenings or grain/seed for cleaning.
The material must be:
- transported in such a manner as to prevent spills, scattering or unauthorized spread;
- routed directly to the facility with equipment for milling or making pellets for animal feed; or to the facility with cleaning equipment; and,
- as soon as possible following arrival, screenings must be converted into pellets or milled for feed use and grain/seed must be cleaned.
All unprocessed and residual material at a processing or cleaning facility must be securely contained and disposed of in a manner acceptable to a CFIA authorized inspector.
Disposal may include burning, where permitted; or burial or other effective method for preventing the spread of pests and weeds. Disposal of screenings produced from the cleaning of imported seed may also include milling and pelletizing.
2.1.2 From all other countries and the U.S. state of Hawaii
Importations from approved origins other than continental U.S. are prohibited unless accompanied by a Phytosanitary Certificate.
2.2 Inspection Requirements
Inspections of shipments may be required. Inspections of pelleting and milling facilities of the importers are required for evaluating Section 43 permit requests. Inspections are also required for verification of compliance (i.e. method of transport, handling, and disposal as stated in section 2.1).
Please consult the Plant and Plant Products Import Primer, "How does the CFIA respond to non-compliance?"
Notifications of non-compliance will be issued in accordance with D-01-06: Canadian Phytosanitary Policy for the Notification of Non-compliance and Emergency Action.
The importation of seed or grain, or screenings intended for animal feed use is also governed under the Health of Animals Act and Regulations and the Feeds Act and Regulations. Seed for cleaning is also subject to the Seeds Act and Regulations.
Any importer wishing to know more about the requirements under the above Acts and Regulations may contact any local CFIA office.
Appendix 1 Application to handle or import screenings resulting from the cleaning of seed or grain of foreign origin
Address (physical location receiving product):
Tel. No.: Fax. No.:
Grain or Seed for Cleaning: Yes No (If Yes, complete part A below)
Screenings: Yes No (If Yes, complete part B below)
Source (U.S. State of Origin):
Volume (e.g. No. of Truckloads):
Period of Importation: (Maximum of one year)
A. If importing Grain or Seed for Cleaning
Describe transportation, handling and storage conditions of grain or seed prior to cleaning to prevent spills, scattering or unauthorized spread:
Identify method of disposal or processing of screenings derived from cleaning of imported grain or seed (e.g. burning, burial, shipping to a processing plant for pelleting or milling for animal feed):
Describe transportation to disposal site, location of disposal site, handling and storage conditions of screenings derived from cleaning of imported grain or seed:
B. If importing screenings or handling screenings produced from cleaning imported seed or grain
Describe transportation, handling and storage conditions of screenings to prevent spills, scattering or unauthorized spread:
Identify method to be used by facility to process screenings (e.g. pelleting or milling):
Inspection to the satisfaction of a CFIA inspector before a Permit to Import will be issued authorizing movement of imported grain or seed for cleaning or screenings to the cleaning or processing facility.
I hereby certify that I have read and fully understood all the conditions and requirements for receiving and processing imported grain or seed for cleaning in Canada, or imported screenings, chaff and/or hulls for processing in Canada, as set out in the CFIA Directive D-96-07 and will fully comply with all the specified conditions and requirements.
Further, I am and shall be responsible for and shall indemnify and save harmless Her Majesty the Queen in Right of Canada, including the Canadian Food Inspection Agency, Her Officers, Servants, Employees, Successors and Assigns, from and against all manners of actions, causes of action, claims, demands, loss, costs, damages, actions or other proceedings by whomsoever made, sustained, brought or prosecuted in any manner based upon, caused by, arising out of, attributable to or with respect to any failure, inadvertent or otherwise, by act or omission, to fully comply with the said conditions and requirements.
Dated: at: Province:
The following section must be completed by a CFIA Inspector designated under the Plant Protection Act
A. Receipt of Grain or Seed for Cleaning: Yes No
B. Receipt of Screenings: Yes No
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