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Developing Recall/Withdrawal Procedures

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Regulatory Authority - Health of Animals Regulations 170.1

General Principles

The following principles should be considered when designing the recall/withdrawal procedures used in a particular facility:

1. The recall/withdrawal procedure must be defined

This written procedure should specify:

Note: It is recognized that a recall on-farm is primarily the procedures that are implemented to ensure that animals no longer have access to contaminated feed that could negatively impact on animal or human health.

2. Assessing Recall Effectiveness

If a recall or mock recall was conducted, the following actions should have been taken:

To verify and document the effectiveness of any recall or mock recall conducted, e.g., the capability to rapidly identify and control a lot of potentially affected product and reconcile the amount of product produced, in inventory and in distribution, the following information should be gathered.

Deficiencies identified by the assessment of the recall procedures need to be corrected.

3. Documentation and Records

The following documents and records are required:

Appendices

Appendix I

Sample Recall Records Commercial Feed Mill/Distributor

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Date

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Recall Coordinator

A: Product Information

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Product Code

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Name

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Bags or Bulk?

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Lot #

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Date Manufactured

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Quantity

B: Distribution List table
Name Address Telephone Number Quantity Located/Recovered Quantity Shipped
Total

Total Quantity Located (A): space

Total Quantity Produced (B): space

A/B x 100 = space % recovered

C: Corrective Actions

space

space

space

space
Date

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Facility Staff Signature

Sample Recall Records On-Farm Feed Mill

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Date:

space
Incident Report #:

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Feed Name:

space
Tonnes Manufactured:

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Batch #:

space
to Batch #:

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Date Manufactured:

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Date Shipped:

Reason for Recall: space

Feed Distribution List table:
Barn Site Bin # Barn Manager Phone # Time CalledTable Note 1 Tonnes Shipped Tonnes Picked Up Comments

Table Notes

Table Note 1

Record time when Barn Manager was personally reached (not when message was left)

Return to table note 1 referrer

Disposition of: Re-Use / Reprocess / Dispose

Taken To: space

Other Action or Precautions Required: space

Recall Team Members: space

Reviewed By: space

Date: space

Sample Recall Records Reprocessing of Feed Report (On-Farm)

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Date:

space
Incident Report #:

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Withheld / Recalled Feed Name

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Tonnes to be Reprocessed:

Sample Taken: space Yes space N/A

Reason for Reprocessing: space

Receiving / Storage Information:

How is feed being stored: space

Date of storage: space Bin # space

Feed went through Receiving Pit / Drag / Leg to Bulk Ingredient Bin:

space Yes Amount: space
space N/A

Reprocessing Information:

Ration used for Reprocessing Feed: space

Reprocessing information table
Date Lot # Amount Used Date Lot # Amount Used Date Lot # Amount used

Feed Department notified that feed has been reprocessed: space

After Reprocessing Is Complete:

Feed went through Screw Conveyor To Main Scale:

space Yes Amount: space
space N/A

Feed was stored in Bulk Ingredient Bin:

space Yes Amount: spaceBin # space
space N/A

Reviewed By: space

Date: space

Appendix II

References

  1. CQA Producer Manual. Canadian Pork Council 2006.
  2. Feed Assure Prerequisite Program Manual 2007.
  3. Code of Practice on Good Animal Feeding CAC/RCP 54-2004
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