Quality System Procedure: Implementation and Administration of the OECD Seed Schemes and EU Seed Directives

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QSP 152.1

Table of Contents

Date

This version of the Implementation and Administration of the OECD Seed Schemes and EU Seed Directives Quality System Procedure (QSP) was issued April 1, 2007.

Contact

The contact for this Seed Program QSP is the Chief, Seed Standards, Seed Section.

Review

This Seed Program QSP is subject to periodic review. Amendments will be issued to ensure the QSP continues to meet current needs.

Endorsement

This Seed Program QSP is hereby approved.

space for the signature of the Director of Plant Production Division
Director, Plant Production Division
space for the date
Date

Distribution

The most current version of this document will be maintained on the Canadian Food Inspection Agency (CFIA) Intranet site (Merlin) and/or Internet site. The signed original will be maintained by the National Manager, Seed Section.

0.0 Introduction

The CFIA is responsible for implementing and administering the Organisation for Economic Cooperation and Development (OECD) Seed Schemes and the Seed Directives of the European Union (EU) in Canada.

The OECD Seed Schemes are intended to facilitate the international trade of seed. The objective of the Seed Schemes is to encourage the use of seed of consistently high quality in participating countries. The Schemes are open on a voluntary basis to all members of the OECD as well as to other States being Member countries of the United Nations Organization or of its Specialized Agencies desiring to participate in the Schemes.

The OECD Seed Schemes are intended to complement national systems. There is, in fact, an obligation when implementing the Schemes to use the higher standard of the two systems. Canada's seed crop production standards as established by the Canadian Seed Growers Association (CSGA) are, for the most part, higher than the OECD standards. Hence, most domestically produced seed of pedigreed status is eligible for OECD certification.

Canada has participated in the OECD Seed Schemes since 1962 and currently participates in the Grass and Legume, Crucifer and other Oil or Fibre Species, Cereal, Fodder Beet and Sugar Beet, and Maize and Sorghum Seed Schemes.

The Seed Schemes are based on the following principles:

  1. they include only those varieties that are officially recognized as distinct and having an acceptable value;
  2. all Certified seed must be related directly to authentic Basic seed of the variety; and
  3. post control tests are conducted to ascertain that the Schemes are operating satisfactorily.

Canada currently has EU equivalency based on participation in the OECD Seed Schemes and membership in the International Seed Testing Association (ISTA). It is specific to crop kind and pertains to pedigreed seed only. Marketing of common seed of the major agricultural species is prohibited in the EU.

1.0 Scope

This Seed Program Quality System Procedure (QSP) outlines the procedures for the implementation of the OECD Seed Schemes and the EU Seed Directives by the CFIA.

Seed Program Regulatory Authority Standard (SPRA) 151, and this QSP apply in all cases where CFIA provides OECD varietal certification services and conformity verification services required in relation to the EU Seed Directives. The authorized exporter (AE) program is described in QSP 152.2.

2.0 References

The relevant publications referred to in SPRA Reference 111 References for the Seed Program are applicable to this QSP.

3.0 Definitions

The relevant definitions contained in SPRA 101 Definitions for the Seed Program are applicable to this QSP.

4.0 General Requirements

4.1 Procedures for the OECD Schemes

4.1.1 Imports

1. Seed Lots Imported for Multiplication

  1. It should be noted that OECD certification standards only relate to varietal purity and do not include any standards for germination or mechanical purity (with the exception of beet seed). It should also be noted that OECD varietal purity standards are generally not as high as Canadian standards. This has resulted in fields sown with OECD Basic seed being rejected for Canadian certification after crop inspection revealed that varietal purity did not meet Canadian standards.
  2. Seed of OECD Basic Status is eligible to produce crops of no higher than Canadian Certified status. In the case of OECD Pre-basic seed, the seed tag/label must indicate the number of generations permitted prior to OECD Certified, 1st generation seed.

    .......

    If this information is not on the Pre-basic seed tag/label, the seed is only eligible to produce seed that is one generation prior to Certified, 1st generation seed, unless a letter or agreement from the Designated Authority in the country of origin is provided indicating the number of generations permitted prior to OECD Certified, 1st generation. Contact Seed Section for clarification.
  3. Prior to sale, the imported seed must be graded by an accredited grader and labelled pursuant to the Seeds Regulations. The pedigreed status must be determined as per 4.1.3(6)(d) of this QSP.

2. Re-labelling and Re-fastening OECD Seed with OECD Tags/Labels

Re-labelling and re-fastening occurs when larger units of seed are broken down into smaller containers or errors were made in the original labelling. It also may occur on imported seed repackaged as a result of damage during transit. This process also applies to fastening imported "Not Finally Certified Seed". Re-labelling and re- fastening shall normally occur only in registered seed establishments (RSEs) that are approved conditioners (ACs).

.......

When re-labelling and re-fastening OECD certified seed with OECD tags/labels, the official seed sampler shall:

  1. remove original tags/labels and seals. This must be done by or in the presence of a CFIA official seed sampler, who will also attach, or supervise the attachment of, the new tags/labels;
  2. count and examine the original tags/labels to verify the tag/label information and quantity of seed;
  3. remove the original tags/labels from the premises and see that they are destroyed if not otherwise required;
  4. request a Pedigreed Seed Declaration (Form CFIA/ACIA 0051/0079) from the client including a statement to the effect that the specified amount of seed presented for re-sealing is covered by the number of OECD tags/labels presented and that it has not become mixed with any other seed during the re-cleaning, re-bagging or other operations;
  5. complete a new Seed Inspection Certificate (CFIA/ACIA 1118) which shall include a statement to the effect that this seed is "Resealed from Original Reference No. space for the Reference number";
  6. proceed with tag/label printing, labelling and fastening in the usual manner as outlined in 4.1.3 of this QSP. The official seed sampler is responsible for the tags/labels being used;
  7. provide a new reference number for the new tags/labels reproducing all the information given on the original tags/labels. Basic seed shall be re-labelled with CFIA/ACIA 0030 tags/labels and Pre-Basic seed shall use CFIA/ACIA 0046. In the case of imported seed, the country of production is to be shown on the reverse side of the tag/label under a statement of re-labelling, e.g., "re-labelled and re-fastened";
  8. sample each seed lot at the time of re-labelling as per SWI 132.1.1 Official Seed Sampling and store - in the case of Basic and Pre-Basic seed - for as long as possible (but not less than two years) and for Certified seed for a period of one year. In the case of imported seed, a part of each sample may be requested by the original Designated Authority. The sample does not have to be subdivided for the purposes of post control purity of variety (POV) testing, or for the issuance of the Orange International Seed Lot Certificate (OIC);

    .......

    The regular export inspection fees are charged for re-fastening done at the request of an applicant unless the re-fastening was necessary as a result of the official seed sampler's error (tag/label information error/reprinting).

4.1.2 Crop Inspection

For crops being certified under the OECD Seed Schemes, inspectors are to follow the Canadian Seed Growers' Association (CSGA) Circular 6 - 2005, Canadian Regulations and Procedures for Pedigreed Seed Crop Production and QSP 142.1 Pedigreed Seed Crop Inspection Procedures and its related SWIs with the following additional requirements:

a. for forage legume production:

  1. previous cropping (land use) is a minimum of three years to produce Certified status seed (see Appendix 2, section 1.1 of the Grass and Legume Seed Scheme);
  2. the isolation requirement for fields to produce Certified status seed is l00 m for fields of two hectares or less (50 m in Circular 6).

b. for hybrid corn production:

  1. if multiplied under the OECD Seed Schemes, the owner of the variety or the firm undertaking the multiplication is to advise Seed Section and the local CFIA office.
  2. this notification must be provided when a Canadian parental line or hybrid is to be multiplied in Canada or in another country.
  3. in accordance with the Maize and Sorghum Seed Scheme, descriptions of pollen parents and seed parents are to be provided to CSGA and the local CFIA office by the owner. It is necessary to provide the OECD reference number (or alternate designation) of the seed and pollen parents as well to CSGA and the local CFIA office. Crop inspection will include a verification that the pollen and seed parents, whether they be an inbred line or a Basic seed single cross, are true to the description furnished.

c. for canola production: (To be completed after 2006 OECD Seed Schemes annual meeting)

4.1.3 OECD Seed Certification Procedures

1. General

  1. The OECD List of Varieties Eligible for Certification is a catalogue of nationally listed varieties that move in international trade and are eligible for OECD certification. It is available on the OECD web site.
  2. Requirements for the control and production of seed are set out in Rules 6-9 of the Cereal Seed Scheme, Grass and Legume Seed Scheme, Crucifer and other Oil or Fibre Species Seed Scheme, and Rules 6-l0 of the Maize and Sorghum Seed Scheme. The inspector shall be familiar with these rules. They are available on the OECD web site.
  3. Blocks of numbers from CFIA/ACIA 1118 forms may be set aside for specific companies to use in developing the CDN reference numbers.

2. Application for Seed Analysis Certificate for Export Purposes CFIA/ACIA 1113)

OECD seed sealing is initiated upon receipt of CFIA/ACIA Form 1113 completed by the client. The CFIA 1113 is important as it indicates to the Seed Laboratories the type of seed tests it must conduct, as well as recording the information required on the OECD tag/label. Procedures for the completion of Form 1113 are outlined in SWI 132.1.1 Official Seed Sampling (Section 10.6 (Application for Seed Analysis for Export Purposes - CFIA/ACIA 1113) and Appendix IX). The official seed sampler shall verify the application information at time of the sampling visit.

3. Verification of OECD Eligibility

The official seed sampler shall:

  1. verify that the variety is on the OECD List of Varieties Eligible for Certification. When requested to label a variety not on the OECD List, the official seed sampler shall request that the Canadian exporter provide evidence from the Designated Authority of the country of origin in the form of a "letter of agreement" for the multiplication or evidence that the variety has been added to the OECD List. Seed Section shall be informed.
  2. request the applicant to present Crop Certificate. Examine the Crop Certificate for any exceptional conditions regarding eligibility for OECD certification.
  3. complete the Disposal Section on the reverse side of the Crop Certificate, or a separate sealing/disposal record if applicable, as the sealing is done on each inspection visit. The grower or assignee completes the section regarding the total harvested amount of the crop. This information can be obtained from a Growers' Declaration. If there is any doubt as to the quantity of seed being declared, discuss the situation with the grower and your supervisor. Leave the Crop Certificate in possession of the applicant when the sealing is completed.
  4. request the applicant to present a completed Pedigreed Seed Declaration CFIA/ACIA 0079. Do not seal more seed than the declaration states to have been presented for sealing.

4. Blends

Two or more lots of seed of the same variety may be blended, inspected, and sealed under OECD Certified status. Blending must be done in such a way that the new lot is homogeneous. Blends of Foundation or Registered status seed are not eligible for OECD certification above the Certified status.

The same procedure is followed as for domestic certified seed. The differences are that a new reference number is required and the appropriate Certified OECD tag/label is to be used.

5. Mixtures

Appendix 9 of the Grass and Legume Seed Scheme provides details on the minimum requirements for the certification of mixtures of herbage seed. Only seed lots previously certified under the rules of the OECD Grass and Legume Seed Scheme shall be eligible for inclusion in a certified mixture of herbage seed.

6. OECD Tags/Labels

The official seed sampler shall:

  1. complete a Seed Inspection Certificate (CFIA/ACIA 1118). Assign the number to the applicant to form the CDN reference number (see paragraph (6)(f) iv)). All copies of the CFIA/ACIA 1118 must be legible.
  2. distribute Seed Inspection Certificate (CFIA/ACIA 1118) copies as follows:
    1. one to the applicant or his agent
    2. one to finance for billing purposes
    3. one to remain in the official seed sampler's office.
  3. if the sealing of the lot of seed is not completed on the initial or subsequent inspection visits, record the Seed Inspection Certificate number(s) on the bottom of the Pedigreed Seed Declaration. The form may be left in the possession of the applicant to be completed by the official seed sampler doing the final sealing of the lot.
  4. use the Crop Certificate to determine the equivalent OECD pedigreed status in order to select the correct OECD tags/labels.

    .......

    CANADIAN PEDIGREED STATUS ON CROP CERTIFICATE OECD ELIGIBILITY
    Certified 2nd Generation Certified 2nd Generation
    Certified Certified 1st Generation or 2nd Generation
    Registered Basic
    Foundation (eligible to produce Certified)Table Note 1 Basic
    Foundation (eligible to produce Registered)Table Note 2 Pre-Basic 2 Generations prior to Certified 1st Generation
    Select to produce Foundation Pre-Basic 3 Generations prior to Certified 1st Generation
    Select to produce Select Pre-Basic 4 Generations prior to Certified 1st Generation
    Breeder seed Pre-Basic Number of generations prior to Certified 1st determined by the Breeder

    Table Notes

    Table Note 1

    Forages and Canola

    Return to table note1 referrer

    Table Note 2

    Cereals, Pulses etc.

    Return to table note2 referrer

  5. Kinds of OECD tags/labels are:
    1. Pre-Basic (CFIA/ACIA 0046) - white with a diagonal violet stripe
    2. Basic (CFIA/ACIA 0030) - white
    3. Certified 1st Generation (CFIA/ACIA 0035) - blue
    4. Certified 2nd Generation, or subsequent generations (CFIA/ACIA 0029) - red
    5. Not Finally Certified (CFIA/ACIA 0048 - grey, see section 2.3.3) This is not to be used with the statement "EC rules and standards"

    (Copies of these tags/labels can be found in Appendix X of SWI 132.1.1 Official Seed Sampling)
  6. Information Required on the Tag/Label:
    1. Species - Scientific name (genus and species) of the crop kind.
    2. Variety (Cultivar) name as stated in the OECD List of Varieties. If there is a slight discrepancy between the OECD List and the crop certificate (e.g. dash or comma difference), the OECD List shall be deemed correct. If a larger discrepancy is found, contact Seed Section for further direction. Check for the appropriate synonym depending on country of destination.

      .......

      For corn include after the variety name (or code name):

      .......

      1. "hybrid" for Certified; or
      2. "inbred line" or "cross" for Basic and Pre-Basic
    3. Category (pedigree status) of the seed (e.g. Basic or Certified, 1st generation). Pre-Basic seed must state the number of generations prior to Certified, 1st generation.
    4. OECD reference number derived as follows:
      "CDN" placed at the beginning of the number (preprinted on the tag/label);

      .......

      a single digit number indicating the region of sealing as follows:

      .......

      4 New Brunswick, PEI, Nova Scotia
      5 Quebec
      6 Ontario
      7 Manitoba
      8 Saskatchewan
      9 Alberta
      0 British Columbia

      .......

      the last five digits originate from the CFIA/ACIA 1118 top right hand corner.
    5. Country of production - state the country if the seed has been previously labelled as Not Finally Certified seed; region of production if the seed is of a "local" variety
    6. A statement of re-labelling, if required, e.g., "re-labelled and re-fastened", and the country of production are to be shown on the reverse side of the tag/label
  7. print or verify the printing of the applicable OECD tags/labels.
  8. calculate the lot size based on documentation and verify that the lot does not exceed the maximum lot sizes stipulated by ISTA (see Appendix I). A tolerance of 5 per cent on these maxima is permissible. Verify that all containers are properly labelled and fastened. Tag and label inventory are to be monitored periodically.

7. Seed Sampling Procedures

Please refer to SWI 132.1.1 Official Seed Sampling for seed sampling procedures.

8. Submission of Samples

Please refer to SWI 132.1.1 Official Seed Sampling for sample submission procedures.

9. Post Control Procedures

Post control tests are a requirement of the OECD Seed Schemes. Every Basic seed lot, every Certified seed lot of foreign varieties and a proportion (normally 10%) of Certified seed lots of domestic varieties must be submitted for post control testing.

When Basic seed lots of corn are certified, post-control tests are to be made by the breeder's authorized representative, but under the supervision of the Designated Authority (i.e. CFIA).

10. OECD Certification Documents

The final step in the OECD certification process is the issuance of the OECD Varietal Certificate. CFIA/ACIA 0006 or CFIA/ACIA 0007 (EC Rules and Standards) are to be issued for each seed lot certified under the OECD Seed Schemes.

Review all of the information appearing on the required documentation to ensure that all of it is correct. Complete (type) the form in Informed Desktop eForms, print it, sign it (preferably with blue ink) and date it. A copy should be retained by the official seed sampler.

11. Release of Shipment

The shipment is eligible for release prior to receiving the results of the ISTA Orange International Seed Lot Certificate providing the OECD tags/labels do not bear the statement "EC Rules and Standards". See section 4.2, "Procedures for the EU Seed Directives" when this statement appears on the tags/labels.

4.2 Procedures for the EU Seed Directives

4.2.1 Introduction

1. EU Equivalency

In order to export seed to the European Union, countries that are not EU member states (third countries) must have control systems in place that provide the same assurances for seed quality as seed that is produced in the EU. To ascertain the eligibility of a third country, the EU sends a mission to perform an audit of the seed control and certification system by examining the rules and the manner in which they are applied. If it is deemed that equivalent assurances can be made, the third country is granted "equivalence" for a specified period of time. Canada presently has this equivalency. If at any time, the EU considers that such assurances can no longer be made, the equivalence may be withdrawn, subsequently barring access to the EU marketplace. Hence, it is imperative that these procedures are followed to the letter. Any deviation may jeopardize the EU export market for all Canadian companies.

2. Maintenance of Varieties

.......

In order for varieties maintained outside of the EU to be acceptable for sale, the third country must be granted equivalence for the official oversight of practices for the maintenance of varieties. Canada has been granted equivalence for all major crop kinds.

4.2.2 Crop Inspection

Crop inspection procedures must adhere to the OECD Seed Schemes. Refer to section 4.1.2, Crop Inspection of this QSP. However, the EU has placed restrictions on parental material that is acceptable for seed production.

1. Varieties maintained exclusively in the EU

This situation is, for the most part, encountered when multiplying unregistered varieties for export.

Pre-Basic seed must have been produced in the EU.

.......

Basic seed can be produced in Canada if the Pre-Basic seed was produced in the EU.

There are no restrictions on the production of Certified seed, unless specified in a multiplication agreement.

2. Varieties maintained in Canada

There are no restrictions on production of parental material and Pre-Basic or Basic seed providing Canada maintains its equivalence for the official oversight of practices for the maintenance of varieties.

It is the responsibility of the Canadian multiplier to ensure that the seed for multiplication meets these requirements. The crop certificate will list the reference numbers of the planted stock in order to verify compliance with the EU Directives. In cases where this requirement has not been met, the seed is eligible for OECD certification but not EU certification, i.e., the EC rules and standards statement cannot be used.

4.2.3 EU Seed Certification Procedures

In addition to varietal purity, the EU has established mechanical purity, germination and, in some cases, disease standards for seed marketed in the EU. The conformity assessment is made by conducting a seed test pursuant to the ISTA Rules. The CFIA seed laboratory will notify the official seed sampler and the company if the seed lot does not meet the EC standard for mechanical purity and germination as well as disease standards where they apply. Pedigreed seed that meets the EU standards and has been produced, packaged, and labelled according to the Directives can bear the EC rules and standards statement.

1. General

  1. The EU "Common Catalogue of Varieties of Agricultural Plant Species" is a list of varieties that may be marketed in the EU. Varieties not appearing in the catalogue are free to be exported to the EU with the statement "EC Rules and Standards" providing the seed lot does, in fact, meet the seed standards. However, there is a possibility that the importing country could prohibit the entry and movement of varieties not listed in the catalogue.
  2. Specific requirements for seed quality, packaging and labelling are set out in EU Seed Directives 66/401/EEC on the marketing of fodder seed, 66/402/EEC on the marketing of cereal seed, and 2002/57/EC on the marketing of seed of oil and fibre plants. Equivalency requirements are set out in 2003/17/EC.

    .......

    Links to the various Directives can be found at the following web site: http://ec.europa.eu/food/plant/propagation/agriculture/index_en.htm

2. Application for EU Seed Certification (Form CFIA/ACIA 1113)

Seed sealing for seed destined to the EU is initiated upon receipt of a completed CFIA/ACIA 1113 form. It is preferred if this application is completed by the applicant requesting EU certification and verified by the official seed sampler. Information on completion of this form may be found in SWI 132.1.1 Official Seed Sampling.

The CFIA/ACIA 1113 is important as it tells the Seed Laboratory the type of seed tests it must conduct, as well as indicating to the official seed sampler the information required on the OECD tag/label.

.......

For EU seed certification, the statement "EC rules and standards" and the country of destination are to be indicated.

3. Verification of EU Eligibility

Though the variety does not have to appear on the EU Common Catalogue, the variety must appear in the OECD "List of Varieties Eligible for Certification". When requested to label a variety not on the OECD List, the official seed sampler shall request the Canadian exporter to provide evidence that an application has been made for the addition of the variety to the OECD List.

4. EU Labelling

  1. As labelling for the EU utilizes the OECD tag/label, follow procedures outlined in section 4.1.3 (6)
  2. Seed lots certified in Canada destined to the EU are to carry an overstamped OECD inner tag/label providing at least the species, variety name and reference number. The inner tag/label is not necessary if the information is printed indelibly on the package or if an adhesive label is used.
  3. Information Required on the Tag/Label

    .......

    In addition to the information required by OECD (4.1.3 (6) (f)), the following must appear (usually on the back of the OECD tag/label):
    1. EC rules and standards
    2. any chemical treatment of the seed, as well as the active substance, shall be noted either on the official tag/label or on a special tag/label plus on the container or inside it.
    3. Sampled and analysed according to ISTA Rules for orange or green certificates by CFIA"
    4. date of official closing (sealing) - month/year
    5. declared net or gross weight or declared number of pure seeds or, in the case of beet seeds, clusters, and where granulated pesticides, pelleting substances or other solid additives are used, the nature of the additive and also the approximate ratio between the weight of pure seed and the total weight
    6. if required, a statement of re-labelling and the date of resealing - month/year.
    7. in the case of varieties of grass that are not identified as suitable for fodder production in the EU Common Catalogue, the statement "Not intended for the production of fodder plants" must appear on the tag/label for the "EC rules and standards" statement to be correct.
    8. in the case of a genetically modified variety, the words "genetically modified variety" together with any other information relating to the genetic modification itself as may be required by its authorization for the European Union.

    Note: Seed labelled with only the OECD information outlined in 4.1.3 (6)(f), including Not Finally Certified seed, is permitted to be exported to the EU. However, the seed will have to be relabelled with the above information before it can be marketed within the EU.

  4. Lot size is to be calculated as described in SWI 132.1.1 Official Seed Sampling and verified that it is within the ISTA/OECD maxima.
  5. The required number of OECD tags/labels are to be printed or it must be verified that the required number of OECD tags/labels were printed. It must be verified that all containers have tags/labels properly and securely attached.
  6. The official sampler must also ensure that an inventory of the tags used or destroyed is being kept.

5. Seed Sampling Procedures

Follow procedures outlined in SWI 132.1.1 Official Seed Sampling. Include a statement in the "Remarks" section that the sample is to be tested according to EC rules and standards.

6. Post Control Procedures

  1. POV samples are to be taken pursuant to the OECD Seed Schemes and sent to one of the locations as indicated in SWI 132.1.1 Official Seed Sampling.
  2. Sample sizes must be sufficient to meet OECD requirements.

7. EU Varietal Certification Document

The final step in the certification process for seed destined to the EU is the issuance of the OECD Varietal Certificate (CFIA/ACIA 0007).

This certificate bears the statement "EC rules and standards" and can only be used in those instances where the tag/label bears the same statement. Ensure that all of the information is identical to the information appearing on the tags/labels. The applicant receives the original and a copy is kept on file.

8. Release of Shipment

The "EC rules and standards" statement means that the seed conforms to the mechanical purity, germination and disease standards. This cannot be assured until after the analysis results for the ISTA Orange International Seed Lot Certificate have been generated. Therefore, seed labelled with the EC statement cannot be officially released for shipment until the test results confirm that the seed does indeed meet the standards. Companies that choose to ship seed prior to the results of the germination test should do so based on the results of an officially recognized test and are fully responsible for any seed lots that are ultimately found to not be in compliance.

If the test results show that the seed does not meet the EU standards, one of the following options may be followed:

  1. the seed lot can be reconditioned, repackaged, relabelled and retested;
  2. the tags/labels can be removed followed by regular OECD labelling with the same CDN number as per 4.1 of this QSP; or
  3. the statement can be stroked out.

If seed labelled as meeting "EC rules and standards" is shipped, and the official test results indicate that the seed does not in fact meet the EC rules and standards, then the official seed sampler shall instruct the individual responsible for the seed to provide Seed Section with the following information immediately:

Species, variety, quantity and reference number
Company name
Date of shipping
Final destination
Estimated date of arrival and port of entry
Consignee's name
Container number (if applicable)

A compliance assistance fee shall be assessed against the exporting company ($90 minimum).

.......

Any companies requesting special consideration or exemptions should contact Seed Section.

4.3 Procedures for "Not Finally Certified" Seed

Since 1995, it has been permissible to label seed as "Not Finally Certified" (NFC) pursuant to the OECD Seed Schemes. This permits the certification of seed without a quality assessment. The Seed Schemes have designated a grey tag/label for identifying such seed. The seed may be bulk or in bags. The major differences in implementation from traditional OECD certification are that a seed analysis is not needed, nor are there maximum lot sizes. All other operations such as crop inspection, printing of tags/labels, the sealing and labelling of seed lots must be carried out by the inspector according to the requirements of the OECD Seed Schemes.

4.3.1 Imported "Not Finally Certified" (NFC) Seedlots

  1. NFC seed lots intended for sale in Canada may be certified pursuant to domestic procedures by an accredited grader.
  2. Where NFC seed lots are to be re-labelled with OECD tags/labels, the original tags/labels and seals shall be removed in the presence of an official seed sampler, who will supervise the attachment of the new OECD tags/labels and the destruction of the original tags/labels.
  3. The applicant shall complete a pedigreed seed declaration including a statement to the effect that the specified amount of seed presented for resealing is covered by the OECD varietal certificate presented and that it has not become mixed with any other seed during the recleaning, re-bagging or any other operation. Re-labelling should not occur without the presence of the OECD varietal certificate as this is the only document that will relate to the quantity of seed certified in the country of origin.
  4. The official seed sampler shall complete a new Seed Inspection Certificate (CFIA/ACIA 1118) which should include a statement to the effect that this seed is "Resealed from Original Reference No.space for the Reference number".
  5. The official seed sampler shall obtain a new seed sample, which shall be submitted for an ISTA Orange International Certificate if required, and supervise the subsequent tag/label printing, labelling and fastening as outlined in 4.1.3 of this QSP.
  6. The new tags/labels shall have a new reference number and shall reproduce all the information given on the original tags/labels. Basic seed shall be re-labelled with CFIA/ACIA 0030 tags/labels and Pre-Basic seed shall use CFIA/ACIA 0046. The original reference number and country of production are to be shown on the reverse side of the tag/label under the wording "Statement of Re-labelling".
  7. Each seed lot shall be sampled at the time of re-labelling as per SWI 132.1.1 Official Seed Sampling and stored - in the case of Basic and Pre-Basic seed - for as long as possible (but a minimum of two years) and for Certified seed for a period of one year. A part of each sample may be requested by the original Designated Authority.
  8. The regular inspection fees are charged for resealing done at the request of an applicant.

4.3.2 Crop Inspection

"Not Finally Certified" seed is acceptable for use as seed for further multiplication. For crops being certified under the OECD Seed Schemes, inspectors are to follow Circular 6- 2005 and QSP 142.1 Pedigreed Seed Crop Inspection Procedure and its related Specific Work Instructions. Follow section 4.1.2 - Crop Inspection of this QSP.

4.3.3 "Not Finally Certified" Seed Inspection Procedures

  1. The official seed sampler shall complete the following sections of CFIA/ACIA 1113 if no ISTA Orange Certificate is required:

    .......

    • Name and address of applicant
    • Kind of seed
    • Variety
    • Weight of lotM
    • Number of bags (if applicable)
    • Date sampled
    • Lot designation
    • Clearly indicate on the CFIA/ACIA 1113 "Not Finally Certified - Grey Tag/Label"
  2. If an ISTA Orange Certificate is required, SWI 132.1.1 Official Seed Sampling provides instructions on completion of the CFIA/ACIA 1113.
  3. Refer to section 4.1.3 of this QSP for general instructions on the fastening of "Not Finally Certified" seed lots, with the following exceptions:
    1. only the "Not Finally Certified" grey tag/label (CFIA/ACIA 0048) may be used;
    2. there are no maximum lot sizes required for "Not Finally Certified" seed;
    3. the "EC rules and standards" statement cannot appear on the tag/label;
    4. no ISTA Orange International Certificate is required for fastening a lot with "Not Finally Certified" tags/labels;
    5. there are no requirements for post control testing for "Not Finally Certified" seed.
  4. Refer to SWI 132.1.1 Official Seed Sampling for instructions regarding sampling procedures and sample sizes for "Not Finally Certified" lots.
  5. Check off the appropriate line for "Not Finally Certified" seed on the OECD Varietal Certificate (CFIA/ACIA 0006). Ensure that all of the information is identical to the information appearing on the tags/labels.

Appendices

Appendix I: ISTA/OECD Maximum Weight of Lot (Kg)

Maximum Weight of Lot (Kg)
Forage and Lawn Grasses 10000
Cereals 30000
Brassicas (Canola) 10000
Buckwheat 10000
Soybean 25000
Sunflower 25000
Flax 10000
Canarygrass 10000
Timothy 10000
Pea 25000
Corn 40000
Lentil 10000

Note: There are provisions for larger bulk lots of forage grasses and legumes. See ISTA Rules Appendix B.

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