Schematic Flowchart of Seed Importation into Canada

This page is part of the Guidance Document Repository (GDR).

Looking for related documents?
Search for related documents in the Guidance Document Repository

Click on image for larger view
Flowchart - Schematic Flowchart of Seed Importation into Canada. Description follows.

Description of the Flowchart

First please refer to:

1) ABCs of Seed Importation into Canada and

2) Automated Import Reference System (AIRS) and other requirements under the Plant Protection Act. Ensure your broker is aware of these requirements.

There are four ways to import seed into Canada. If seed is pre-cleared by Authorized Importer (AI) the information required includes notice of import conformity, request for documentation review CFIA form 5272 and AI Number. If seed is not pre-cleared by AI the information required includes request for documentation review CFIA form 5272 and AI Number. If seed is imported by a Non-Authorized Importer the information required includes the import declaration or CFIA form 4560, request for documentation review CFIA form 5272 and Seed Analysis Certificate (SAC). If seed is imported by a Non-Authorized Importer and is pre-cleared by Import Conformity Assessment (ICA) Office, the information required includes import declaration or CFIA form 4560, request for documentation review CFIA form 5272, Seed Analysis Certificate (SAC) and notice of import conformity.

Submit the required documents through Electronic Data Interchange (EDI) and/or FAX (DDS). Transaction number is assigned to the shipment by Canada Border Services Agency (CBSA). Import Service Centre (ISC) reviews and verifies documents from EDI and DDS. ISC informs CBSA and client that shipment is approved by EDI. This information is captured in the import control tracking system (ICTS) and profiled in DDS for program review. If the decision is no the importer is to provide required information and contact CFIA for assistance if necessary.

A copy of the documents is stored in DDS for use by ICA Office and/or local CFIA Office, when the seed arrives at the border the Authorized Importers or the Non-Authorized Importer to present to CBSA the approval decision. The seed is then permitted to ship to destination. IMPORTANT- If the seed was pre-cleared it is released and can be planted. If the seed is not pre-cleared it shall be kept separate and intact in the original packages until a notice of import conformity has been issued. For AI the clearance decision is pending until the seed is known to have met the minimum requirements for importation. For Non-Authorized Importer the clearance decision is pending until the seed is known to have met the minimum requirements for importation. If the seed meets the minimum importation requirements, the seed is compliant and a notice of import conformity is issued and the seed is released. If the seed does not meet the minimum importation requirements the seed is considered to be non-compliant and if corrective action is completed the seed is released. If the corrective action can not be completed the seed shipment is disposed or destroyed with CFIA supervision.

IMPORTANT - A notice of import conformity does not ensure the transfer of pedigree status. It is the importer's responsibility to maintain the pedigree status of seed. Further steps by a Registered Seed Establishment (RSE) to maintain pedigree based on the purpose of pedigreed seed importation includes three options: For sale, for use in a seed mixture or for other purposes. If seed is for sale, seed must be assigned a Canada pedigreed grade by an accredited grader based on the results of an officially recognized test and the seed is imported in a package bearing a label that was issued or approved by an official certifying agency and that indicates that the seed is of pedigreed status.

If the seed is imported for use as an ingredient in a mixture with other Canadian seed, the seed must be assigned a Canada pedigreed grade by an accredited grader based on the results of an officially recognized test and the seed must be imported in a package bearing a label that was issued or approved by an official certifying agency and that indicates that the seed is of pedigreed status. If the seed is imported for other purposes then the seed is exempt from being graded for conditioning, research, seeding by the importer or sale pursuant to section 5 (4), of the Seed Regulations.

This document should be used in conjunction with the document titled ABCs of Seed Importation into Canada; some exemptions that may apply for importation are explained in detail.

Date modified: