Procedures for Issuing a Fish Export Licence

This page is part of the Guidance Document Repository (GDR).

Looking for related documents?
Search for related documents in the Guidance Document Repository

1.0 Purpose

The purpose of this document is to direct CFIA personnel on the procedures to follow for issuing a fish export licence.

2.0 Scope

These procedures are followed whenever an application for a Fish Export Licence is received by the CFIA. This occurs at the time of application and upon renewal.

These procedures are implemented by CFIA personnel tasked with assessing fish export licence applications and recommending whether a licence should be issued.

3.0 Tools and Material Required

4.0 Procedures

4.1 Type of Fish Exporter

The requirements for each type of licence holder are as follows:

Type of Exporter Complete Package Includes
Establishments of Live or Fresh Fish
  • A completed Fish Export Licence Application
  • Export Certificate Control Plan (ECCP)
Cold Storage Warehouses
  • A completed Fish Export Licence Application
  • A signed attestation form acknowledging that they know and understand the requirements and will comply with them
Mechanical Can Screening Facilities
Brokers
  • A completed Export Licence Application
  • Export Certificate Control Plan (ECCP)

4.1.1 Evaluating the Applicant's Eligibility

If the applicant has held a Fish Export Licence in the past, review the applicant's compliance history to determine if the company has issues of non-compliance that need to be addressed.

If Then
The applicant is eligible for a Fish Export Licence Proceed with Section 4.1.2 Reviewing the Application Package.
The applicant is not eligible Complete the "Notice of Receipt" form and send it to the applicant. Place a copy in the applicant's file.

4.1.2 Reviewing the Application Package

Review the export licence application within 5 working days of receipt to determine if it is complete. A complete package is dependent on the type of licence holder.

If Then
The application package is complete and includes a proposed control plan, as applicable. A) Where a Control Plan is required:

B) Where a control plan is not required:

The application package is complete and the control plan has been accepted by the CFIA Complete the "Notice of Receipt" form and send it to the applicant. Proceed with Section 4.3 Issuing/Renewing a Fish Export Licence.
The application package is not complete Complete the "Notice of Receipt" form and send it to the applicant. Place a copy in the applicant's file.

4.2 Renewing a Fish Export Licence

4.2.1 Reviewing the Application Package

Review the application package within 5 working days of receipt to determine if it is complete. A complete renewal package includes a completed Application for a Fish Import Licence (CFIA/ACIA 5587).

If the application package is Then
Complete Complete the "Notice of Receipt" form and send it to the applicant.

Proceed with Section 4.2.2 Evaluating the Applicant's Compliance History.

Not Complete Complete the "Notice of Receipt" form and send it to the applicant. Place a copy in the applicant's file.

4.2.2 Evaluating the Applicant's Compliance History

Review the applicant's file to determine their compliance history.

If Then
A Compliance Verification (CV) has been performed in the past 12 months Continue with Section 4.2.3 Deciding to Renew the Fish Export Licence.
A CV has not been performed in the past 12 months Review the compliance history or conduct a CV before continuing with Section 4.2.3 Deciding to Renew the Fish Export Licence.

Refer to the "Procedures for Performing an ECCP CV".

4.2.3 Deciding to Renew the Fish Export Licence

If Then
The applicant does not have a history of or outstanding non-compliances. Proceed with section 4.3 Issuing/Renewing the Fish Export Licence
The applicant has a history of non-compliance and has successfully implemented Corrective Actions.* Proceed with section 4.3 Issuing/Renewing the Fish Export Licence.
The applicant has a history of non-compliance and has been unable or unwilling to implement Corrective Actions.* Do not renew the Fish Export Licence.

Document Enforcement Action taken in MCAP Audit "Enforcement Action".

Refer to the "Fish Program Compliance Management Process and Procedures" to determine next steps for addressing the non-compliance.

*Note: The nature of the non-compliance will impact the information required by the applicant to provide reasonable assurance that they will comply in the future. Consult with your supervisor, program specialists or EIS specialists if you need help interpreting the Food Program Enforcement Strategy: Fish and Seafood.

4.3 Issuing/Renewing a Fish Export Licence

Complete the Fish Export Licence form using the official business name of the company as registered with Canada Revenue Agency. If requested by the applicant, add other names to the licence with the precursor DBA. (e.g. 123456 Province Inc. DBA My Fish Company).

The Fish Export Licence form is to be sent to the Regional Director or designate for signing. This signifies that the application package has been reviewed and approved by inspection staff.

The form is issued to the applicant as the official licence.

5.0 Forms

Notice of Receipt

Application for a Fish Export Licence (CFIA/ACIA 5704)

Attestation for Licensed Cold Storage Warehouses that Store Fish Destined for the European Union (EU)

Date modified: