Explanatory Notes on the Veterinary Certificate for the Import of Products of Animal Origin Into the European Union

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TAHD-DSAT-IE-2010-5-3
May 19, 2011

Amendments: Changes where done to box I.11 and Part II.

General: Please complete the certificate in capital letters. To positively indicate any option, please check the box or insert an X.

Where mentioned, International Organization for Standardization (ISO) codes use a two-letter country code in compliance with the international standard ISO 3166 alpha-2.

Part I – Information on the consignment shipped

Country: Please indicate CANADA.

Box I.1 Consignor
Indicate the name and address (street, town and region/province/state, as applicable) of the person who sends the consignment, or their representative. It is recommended that telephone and fax numbers and an e-mail address also be provided.

Box I.2 Certificate reference number
Indicate the number the CFIA must assign when a certificate is issued.

Box I.2a
Leave it blank.

Box I.3 Central Competent Authority
Indicate CFIA.

Box I.4 Local Competent Authority
Indicate the district office where the certificate is issued (e.g. District Office of Markham).

Box I.5 Consignee

  • Indicate the name and address (street, town and postal code) of the person to whom the consignment is shipped, or their representative, in the member state of destination.
  • For consignments in transit through the European Union (EU), this information is not compulsory.

Box I.6 Person responsible for the consignment in EU

  • If the destination is the EU. Reserves for Traces notification. Please give the name and address (street, town and postal code). It is recommended that telephone and fax numbers and an e-mail address also be provided.
  • For products in transit through the EU, indicate the name and address (street, town and postal code) of the person who will be responsible for the consignment when it is presented at the border inspection post, and who will make the necessary declarations to the competent authorities on behalf of the importer. It is recommended that telephone and fax numbers and an e-mail address also be provided.

Box I.7 Country of origin
Indicate CANADA and CA.

Box I.8 Region of origin
Leave it blank.

Box I.9 Country of destination

  • Indicate the name and the ISO code of the member state of destination of the animals or products: Austria AT; Belgium BE; Bulgaria BG; Cyprus CY; Czech Republic CZ; Denmark DK; Estonia EE; Finland FI; France FR; Germany DE; Greece GR; Hungary HU; Ireland IE; Italy IT; Latvia LV; Lithuania LT; Luxembourg LU; Malta MT; Netherlands NL; Poland PL; Portugal PT; Romania RO; Slovakia SK, Slovenia SL; Spain ES; Sweden SE; and the United Kingdom/Northern Ireland GB.
  • For consignments in transit, indicate the name of the third country destination.

Box I.10 Region of destination
Leave it blank.

Box I.11 Place of origin
Place of origin: any unit of a company in the food sector or animal feed sector from which the products or by-products of animal origin come.

Only the establishment shipping the products or by-products is to be named and the country of dispatch if different from the country of origin.

Indicate the name, address (street, town and region/province/state, as applicable) and the approval or registration number of these structures, if the latter is required by the regulation.

Box I.12 Place of destination

  • If the destination is the EU. Reserves for Traces notification. Please give the name and address (street, town and postal code). It is recommended that telephone and fax numbers and an e-mail address also be provided.
  • For shipments transiting the EU, indicate the name, address, and postal code (if applicable) of the warehouse in the EU. Also, enter the approval number assigned by the EU to this warehouse. The individual responsible, listed at I.6, should be able to obtain this number for the exporter. It is recommended that the telephone number, facsimile number and the electronic mail address also be provided.

Box I.13 Place of loading
Indicate the place of loading or the port of embarkation of the shipment.

Box I.14 Date of departure
Indicate the date of departure from Canada. It could be the departure date from the port of embarkation or from the place of loading. However, export certificates will only be issued before or on that date.

Box I.15 Means of transport
Indicate only one means of transport from Canada to the EU and its identification (if by air, the flight number; if by water, the name of the ship).

Documentary references
Optional: Indicate the number of the airline bill or the bill of lading.

Box I.16 Entry BIP in EU
Indicate the name and number of the Border Inspection Port (BIP) - PDF (238 kb) as it appears in the Official Journal of the European Union.

Box I.17 No(s) of CITES
The CITES permit number is relevant only for animals and products listed in the Washington Convention on protected species. Except for game trophies, leave it blank.

Box I.18 Description of commodity
Provide a general description of the goods, which must correspond to the HS code to be entered at I.19.

Box I.19 Commodity code
If the Harmonized System (HS) code - PDF (245 kb) as it appears in the Official Journal of the European Union is not pre-printed on the certificate, indicate the appropriate code from the notes of the certificate. When several codes are possible, the exporter must confirm with the importer the correct code to enter on the certificate.

Box I.20 Quantity
Indicate the total gross and net weights, if different, in kg.

Box I.21 Temperature of product
Check the box for the appropriate temperature for transport/storage of the product.

Box I.22 Number of packages
Indicate the total number of packages of products.

Box I.23 Identification of container/Seal number
Indicate all the identification numbers of the seals and containers. (If there is no regulatory requirement, this information is optional.)

Box I.24 Type of packaging
This applies only to products. The exporter should work with the importer to confirm that EU-accepted terminology is used.

Box I.25 Commodities certified for
Please indicate the intended use of the products (from the options appearing in each specific certificate).

  • Animal feed: products for animal feed covered by Regulation No. 1774/2002 of the European Parliament and Council.
  • Processing: products or animals which are to be processed before they are marketed.
  • Technical use: products not fit for human and animal consumption as defined by amended Regulation No. 1774/2002.
  • Others: for purposes not indicated in this classification.

Box I.26 For transit to 3rd country vis-à-vis EU

  • If the final destination is the EU, leave blank.
  • If the animal products originating from a third country are exported to another third country (outside of the EU), and only transiting through the EU, indicate the name and the ISO code of the country of destination.

Box I.27 For import or admission into EU

  • For import into the EU, check the box or insert an X.
  • For transit through the EU, leave it blank.

Box I.28 Identification of the commodities
Most certificates require that the following four items be listed:

  • Species (Scientific name): Enter the name of the species of origin of the materials being exported.
  • Nature of commodity.
  • Approval number of establishments/Manufacturing Plant: This must be the approval number granted by the CFIA to the facilities approved for export to the EU. It should be the same number as entered at I.11 unless differently specified. (See Note 1.)
  • Batch number.
  • Net weight.

Notes:

  1. In case of blood products, when the exported product has been imported into Canada from a third country and has not undergone such modification as to be considered a Canadian product, box I.11 must contain information relative to the Canadian plant approved for export to the EU, and box I.28 must contain information relative to the collecting plant in the third country (e.g. foetal bovine serum collected in the United States, imported into Canada to undergo filtration, and then exported to the EU).
  2. In cases where the exported product has been imported into Canada from a third country or it contains imported ingredients from a third country and it has undergone such modification as to be considered a Canadian product, box I.11 and box I.28 must contain the same information relative to the Canadian plant approved to export to the EU (e.g. pig skins collected in the United States, imported into Canada to be processed – either alone or mixed with other skins collected in Canada – into gelatine intended for export to the EU).
  3. In both cases, it is the responsibility of the exporter to provide the District Office (DO) with the official documentation (from the third country) regarding the imported product or ingredients, in order to get the export certification to the EU. (See Export Certification of Animal By-Products Not for Human Consumption to the European Union [TAHD-DSAT-2010-1-1])

Part II – Certification

II.a The exporter should leave this blank. The DO will insert the certificate number from I.2 prior to endorsement.

II.b Leave blank.
When preparing the certificate the exporter may not electronically or otherwise delete the items of the rest of Part II. The exporter must indicate the following:

  • Where there is an "and/or" statement, the exporter must draw a line through the selections that are not appropriate. Prior to endorsement, the Veterinarian of the DO will make sure that the selections were verified by inspection of the production facility or supported by appropriate documentation from other competent parts, and initial each line-out. The exporter should consult with the DO endorsing the certificate for more information on appropriate methods to use for "either/or" statements.
  • Where the certificate has blanks for information such as processing parameters (time, temperature, pressure), the exporter should type the missing information into the blanks, and the DO will confirm the information prior to endorsing the certificate.

The exporter should always confirm that they have all required certification prior to export.

If you have further questions, contact the District Office serving your area.

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